compensation: Based on Experience employment type: full-time
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We are looking for an administrative assistant/ receptionist to be responsible for greeting clients and visitors to our high energy and upbeat office. Surf City Graphics is a professional graphic design studio, print and vehicle wrap shop. To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in QuickBooks applications. Experience in the graphic design industry is also helpful. As an administrative assistant, you will assume the duty of clerical and administrative support in order to optimize workflow procedures in our office.You will assist colleagues and executives by supporting them with planning and distributing information.You will be the point of reference for all queries, requests or issues and will be an integral part of our Surf City Graphics family.
•Answer phone calls/emails and redirect them when necessary
•Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
•Prepare and disseminate correspondence, memos and forms
•File and update contact information of employees, customers, vendors and external partners
•Develop and maintain a filing system
•Check frequently the levels of office supplies and place appropriate orders
•Document expenses and hand in reports
•Undertake occasional receptionist duties
•Proven work experience as a secretary or administrative assistant
•Familiarity with office organization and optimization techniques
•High degree of multi-tasking and time management capability
•Excellent written and verbal communication skills
•Integrity and professionalism
•Familiarity with Adobe Suites is a plus (Photoshop, InDesign, Illustrator)
•Proficiency in QuickBooks
•High school diploma
"The only way to do great work is to love what you do. If you haven't found it yet, keep looking. Don't settle." Steve Jobs
Please email us your resume and contact information so that we can schedule an interview.
Thank you for your interest in our company and team!