Qualifications
• High School Diploma or GED required
• 3+ years administrative experience in construction industry required
• Advanced knowledge of construction industry and project business procedures
• Developing knowledge of subcontractor invoicing and accounts payable cost coding
• Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required
• Quickbooks Experience preferred but not required
• Proven initiative, organization and self-prioritization required
• Friendly disposition and customer service attitude required
• Able to maintain strict confidentiality and discretion with company and personnel information
Responsibilities
• As the Office Manager, you will manage office administration, facilities management and employee support, ensuring smooth operations
• You will collaborate with industry experts and committed teams who value individuality and recognize achievements
• Supports onboarding and orientation for new hire employees, including presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner
• Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment
• Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries
• Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees
• Coordinates asset distribution and tracking for assigned employee group or project
• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service-oriented manner
• Orders office supplies, manages facility maintenance and office equipment repairs as necessary
• Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group
• Collects, enters, tracks and processes payroll on a bi-weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department
• Create, Process and send monthly progress billings - service billing - and maintenance billing
3+ years administrative experience in construction industry required
Job Type: Full Time (8:00am-4:30pm Monday-Friday)
Pay: $30.00-35.00 per hour
Benefits:
• 401(k)
• Health insurance
• Paid time off
Experience:
•3+ Years administrative experience in construction industry required
Shift availability:
• 8am-4:30pm Monday-Friday
Ability to Commute:
• Anaheim, CA 92807 (Required)
Principals only. Recruiters, please don't contact this job poster.